Administrative Assistant

Job description

• Your daily life

  • Collaborate with the Director and Workshop Foreman to develop monthly and weekly maintenance and corrective work plans for light vehicles, construction machinery, heavy vehicles, and other specialized equipment;
  • Ensure strict follow-up on inspections for all equipment regulated by the SAAQ and manage appointments;
  • Assist the foreman in prioritizing work orders within the backlog;
  • Work closely with the internal parts department to reserve and order required components;
  • Plan and coordinate health and safety activities with the workshop foreman;
  • Work closely with the fleet manager to provide all relevant equipment-related information;
  • Receive various maintenance, improvement, or modification requests for mobile and stationary equipment;
  • Analyze work requests and define, in collaboration with the foreman, the priorities for preventive and corrective maintenance, ensuring follow-up, coordination, and performance measurement;
  • Assess the impact of corrective work requests on maintenance plans and provide reports;
  • Compile and provide the director with performance indicators established by the management team;
  • Create and update maintenance records for equipment and perform related clerical tasks;
  • Conduct daily visual inspections to detect fleet vehicles requiring repairs, cleaning, and maintenance;
  • Actively contribute to fostering and maintaining a respectful, harmonious, stimulating, and collaborative work atmosphere;
  • Provide impeccable service to internal clients and fleet vehicle users;
  • Manage documentation related to the renewal of various permits and required certificates;
  • Schedule vehicle transports as needed;
  • Participate in documentation exchanges during vehicle acquisitions or sales;
  • Perform work with rigor and integrity;
  • Carry out tasks and responsibilities efficiently and with a strong performance mindset;
  • Work in alignment with the company’s culture and values;
  • Occasionally available to handle emergencies outside regular working hours;
  • Any other related tasks.

• This is the perfect job for you if

  • You don’t mind getting your hands dirty occasionally;
  • You have strong prioritization skills;
  • You can quickly adapt to changes;
  • You want to have fun at work and take on interesting projects;
  • You are resourceful and autonomous;
  • Your passion for your profession defines you, and you are constantly seeking improvement;
  • You are committed to contributing to a growing company.

• What we offer you

  • A dynamic work environment where every contribution is valued;
  • A united team that listens to your needs and is ready to collaborate;
  • Training opportunities;
  • A great work schedule, finishing at noon on Fridays… all year round!;
  • A range of attractive social benefits;
  • Generous vacation and compensatory leave policies.

• Requirements

  • Valid driver's license;
  • Experience using databases;
  • Experience in coordinating garage work and fleet management (an asset);
  • Knowledge and understanding of general automotive or heavy vehicle mechanics (an asset);
  • Good knowledge of the Microsoft Office suite (an asset);
  • Proficiency in spoken and written French and English.